Invoicing and Payment

Invoice Submission

Invoices and all supporting documents shall be submitted via one of the following options:

Preferred Method: Email in PDF format to ap@megenergy.com.

  • Individual PDF for each invoice and related backup is required. Please ensure the file name includes the supplier name and invoice number. Appropriate back-up should be attached to the PDF invoice. A complete electronic invoice package allows for processing and payment in an efficient and timely manner.
  • Maximum of one invoice per PDF file. A file with multiple invoices will be returned.
  • File size is not to exceed 25MB; resolution is not to exceed 100-150DPI.

Alternate Option:  If emailing in pdf format in accordance with the guidelines described above is not possible, please send invoice by courier or mail addressed to:

MEG ENERGY CORP.

21st Floor, 600 - 3 Avenue S.W.

Calgary, Alberta T2P 0G5

Attention:  Accounts Payable

Questions can be directed to our AP hotline at 403.770.5361 or email ap@megenergy.com.

Invoice Requirement

The requirements listed below are to be read in conjunction with the Terms and Conditions listed in the “Invoicing and Payment” section of the Contract.

  • Complete invoice packages facilitate more efficient and timely processing of payment.
  • Failure to include the necessary information in a timely manner or the inclusion of incorrect information on an invoice may result in your invoice being rejected. Subsequent to rejection, MEG requires that a corrected invoice, referencing a unique invoice number be submitted in its place.
  • Unless previously authorized by MEG, the Supplier or Contractor shall submit only one invoice per Service Order or Purchase Order each month.
  • Contractor invoices for labour and/or equipment must provide a summary page which outlines the calculation assumptions i.e. hours x rate = extended amount invoiced.
Contractors must include:
  • MEG contact person
  • (Master) Service Agreement number
  • Service Order and/or Work Order number if applicable
  • Purchase Order number if applicable
  • AFE  and/or Cost Centre number if available
  • Total invoice value, excluding GST
  • Taxes payable (i.e. GST, HST)
  • GST registration number
  • Billing period
  • Date of Invoice
  • Currency
  • Equipment charged
  • Personnel charged, indicating position/classification
  • Rates.  Based on hours, months, or units in accordance with approved Contract
  • MEG approved Timesheets, work tickets, Summaries and of LEMs (if applicable)
  • Holdback (if applicable)
  • Invoices for 3rd Party charges
  • “Previously Billed” amount
  • Freight, Taxes, Duties - see below1
  • Non Residents - see below2
Suppliers must include:
  • PO Originator’s name
  • Purchase Order number
  • AFE and/or Cost Centre number if available
  • Total invoice value, excluding GST
  • Taxes payable (i.e. GST, HST)
  • GST registration number
  • Billing period
  • Date of Invoice
  • Currency
  • Line item number
  • Item quantity
  • Material description
  • Unit cost
  • Extension Cost
  • Freight, Taxes, Duties - see below1
  • Non Residents - see below2

1List freight, taxes & duties as separate line items.  Prepaid freight shall be invoiced at actual cost with supporting documentation.

 

2Non-Resident fees for services rendered in Canada are subject to a 15% withholding tax and are to be identified on the invoice separately.  CRA’s Regulation 105 Waiver Authorization is to be enclosed with the invoice if applicable.  Rent on equipment or other property situated in Canada is subject to a 25% withholding tax (rate may be reduced by a tax treaty).  Non-resident payee may be asked to provide certificate of beneficial ownership, residency or eligibility for treaty benefits.


Invoice Payment

MEG Energy Corp. prefers to make payment by Direct Deposit.

  • Direct Deposit is the most efficient, secure and timely method of payment and an e-mail confirmation of deposit will be sent to the Contractor/Supplier.
  • To set up a Direct Deposit, please request the Electronic Funds Transfer Form, or “EFT Form” from ap@megenergy.com complete it and return in accordance with the instructions.
  • Without Direct Deposit, payment will be by paper cheque delivered through Canada Post.
  • If you have any questions about this form, or the status of payment please email us at ap@megenergy.com.
  • MEG Energy currently has no job openings. Please watch the current jobs page for updates.