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Read MEG’s Purchase Order Terms & Conditions

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The requirements listed below are to be read in conjunction with the Terms and Conditions (Long Form) or the Terms and Conditions found in the “Invoicing and Payment” section of the Contract.

• Complete invoice packages facilitate more efficient and timely processing of payment.
• Failure to include the necessary information in a timely manner or the inclusion of incorrect information on an invoice may result in your invoice being rejected. Subsequent to rejection, MEG requires that a corrected invoice, referencing a unique invoice number be submitted in its place.
• Unless previously authorized by MEG, the Vendor or Contractor shall submit only one invoice per [single use services agreement/Service Order/Purchase Order] each month.
• Contractor invoices for labour and/or equipment must provide a summary page which outlines the calculation assumptions i.e. hours x rate = extended amount invoiced.

• Purchase Order number if applicable
• AFE  and/or Cost Centre number if available
• Total invoice value, excluding GST
• Taxes payable (i.e. GST, HST)
• GST registration number
• Service Date
• Date of Invoice
• Currency
• Holdback (if applicable)³
• “Previously Billed” amount
• Freight, Taxes, Duties – see below¹
• Non Residents – see below²

¹ List freight, taxes & duties as separate line items. Prepaid freight shall be invoiced at actual cost with supporting documentation.

² Non-Resident fees for services rendered in Canada are subject to a 15% withholding tax and are to be identified on the invoice separately. CRA’s Regulation 105 Waiver Authorization is to be enclosed with the invoice if applicable. Rent on equipment or other property situated in Canada is subject to a 25% withholding tax (rate may be reduced by a tax treaty). Non-resident payee may be asked to provide certificate of beneficial ownership, residency or eligibility for treaty benefits.

³ Pursuant to the builders’ lien legislation, Contractor may be required to apply a ten percent (10%) holdback for Work performed on Site. Contractor’s invoice must clearly identify the subtotal of charges before taxes (GST/PST), the ten percent (10%) holdback amount and the net amount due and payable. Tax (GST/PST) is calculated on this amount to arrive at total invoice payable amount.
Upon approval by MEG, Contractor may be eligible for partial holdback releases throughout the Term of the Agreement. Contractor must ensure the holdback release invoice clearly identifies the original invoice number(s) the release pertains to and shall be for the total amount of holdback for that invoice.

• PO Originator’s name
• Line item number
• Item quantity
• Material description
• Unit cost/Rates
• Extension Cost